Job Description

Chief of Staff to CEO

We are a fast-growing company operating in the creator economy and digital media space, helping content creators build sustainable businesses through strategic brand partnerships.

The company has facilitated tens of millions of dollars in brand deals, works with hundreds of creators, and partners with dozens of major brands. We are known for operational excellence, strong execution, and a results-driven culture — and we are scaling quickly.

This role offers a rare opportunity to work directly alongside the founder and CEO at the center of a high-growth digital business.

About the Role

We are hiring a Chief of Staff to the CEO to serve as the CEO's operational right hand.

This is not a traditional Executive Assistant role focused on task execution alone. This is an operational leadership position responsible for running systems, managing priorities, making judgment calls, and ensuring the business continues moving forward — even when the CEO is heads-down or unavailable.

The CEO is a visionary-style leader who moves quickly, communicates in short bursts (often via voice notes), and expects outcomes rather than step-by-step instructions. You will often receive partial context and be expected to turn it into completed work.

You will work closely with a team of approximately 15 people and coordinate across internal staff, freelancers, and contractors.

What You'll Own

CEO Operations

• Manage the CEO's inbox (email, LinkedIn, internal communications)
• Draft responses in the CEO's voice and flag high-priority items
• Own calendar management — protect deep work and push back on low-value meetings
• Manage task systems (Asana) and follow up on stalled items
• Provide daily and weekly briefings summarizing priorities and risks

Hiring & Recruiting

• Own hiring workflows end-to-end for multiple roles
• Manage candidate pipelines and interview scheduling
• Coordinate skills tests and candidate communication
• Liaise with recruiters
• CEO participates only in final interviews — you manage everything else

Team Operations

• Lead internal team meetings and keep discussions focused and actionable
• Hold team members and freelancers accountable to deliverables
• Maintain scorecards and operational dashboards
• Manage contractors and freelance resources

Personal & Executive Support

• Coordinate travel, logistics, and conference planning
• Handle personal administrative tasks (returns, bookings, logistics)
• Organize gifts for team members, partners, and creators
• Remove all non-essential friction from the CEO's day-to-day life

Creative & Content Coordination

• Manage the CEO's content schedule (LinkedIn and company social channels)
• Coordinate with designers and video editors
• Ensure deadlines and publishing commitments are met

What Success Looks Like

Within 90 Days

• Inbox is fully owned — CEO reviews and approves drafts instead of writing from scratch
• Hiring processes run independently
• Calendar is structured, protected, and intentional
• You make judgment calls on lower-risk decisions and inform the CEO afterward

Within 6 Months

• CEO is no longer acting as day-to-day operator
• You surface risks before they become problems
• You push back when priorities drift
• Systems improvements measurably save time
• The CEO can step away briefly with full confidence that operations continue smoothly

Requirements

Non-Negotiables

• 3+ years supporting a CEO or founder as an Executive Assistant or Chief of Staff
• Exceptional English proficiency (written and verbal) — near-native level required
• Experience running or supporting hiring processes
• Strong familiarity with U.S. business operations and logistics
• Advanced proficiency with:
  • Asana
  • Airtable
  • Google Sheets
  • Notion
  • Google Calendar
• Strong judgment under ambiguity
• Ability to manage up — including pushing back when necessary
• Concise, clear communicator
• Comfortable working asynchronously and independently
• Reliable internet and personal equipment

Strong Preferences

• Experience supporting fast-moving founders
• Strong systems thinker who proactively improves workflows
• Comfortable using AI tools (ChatGPT, Claude, etc.)
• Experience managing freelancers or contractors

Work Setup

• Location: Remote (Latin America, South Africa, or Europe)
• Hours: Minimum 40 hours per week
  • Required overlap: 9:00 AM – 1:00 PM EST
• Compensation: $2,500 – $4,000 USD per month, depending on experience
  • Performance-based incentives available over time
• Communication Style:
  • Short voice notes (WhatsApp)
  • High autonomy between check-ins

Growth Path

This role has a clear trajectory toward Head of Operations or General Manager for the right person. High performers will expand ownership across hiring, HR, operations, and internal systems as the company scales.

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